Abstract Submission

Abstract Submission

All contributions to ERL2011 will be managed using the JACoW Scientific Programme Management System (SPMS). All authors (coauthors included) must have both a profile and an associated account within the JACoW Repository, prior to submitting an abstract. You don't have to create new profile just for the ERL2011, but you should use your usual username and password for the JACoW SPMS. Only one account is needed for multiple conferences.

A link for authors to log in to their SPMS account and submit their abstract(s) is provided at the bottom of the page.

Submitting an Abstract

Abstract Title

Enter the title of the abstract, using initial capital letters only, as show in these examples:

"Lattice Design of 2-Loop Compact Energy Recovery Linac "
"Free-Electron Laser Options for the Energy-Recovery Linac Light Source in Japan"

Your entry here also defines how the title will appear in the abstract booklet.

Presentation Type
All authors of papers should select "Invited/Contributed Oral or Poster". The Program Committee will later assign the proper presentation type for invited speakers and select which contributed submissions are to be presented orally. The remaining submissions will be presented as posters. Submitting authors will be notified of their presentation type within two weeks of the close of abstract submission.

To complete submission of an abstract, authors are required to select a classification. Invited Plenary Speakers have been assigned a separate classification. All other classifications are based on the program tracks for the Workshop. Authors are responsible for properly classifying their abstracts to ensure that, if accepted for presentation, their papers are properly placed within the conference program. The Program Committee reserves the right to change the classification of your abstract if deemed appropriate.

Abstract Text
An abstract is a concise summary of a paper. It should describe the paper and include a statement of the issue, research methods, and significant findings. Abstracts should be written as one continuous paragraph (carriage returns are not allowed). Since electronic submission over the web does not allow a simple, straightforward system to enter symbols, superscripts or subscripts, authors are requested not to use them. Also, equations and footnotes are not acceptable within the body of abstracts and will be removed by the proceedings editor. Note that footnotes and references to funding agencies may be entered in their designated fields (see below). Abstract text should not exceed 1200 characters.

Special Characters
Since electronic submission over the web does not allow a simple, straight-forward system to enter Greek symbols, superscripts or subscripts. Authors are requested to avoid using them.

Footnotes not exceeding 200 characters may be inserted in the footnote field for references to coauthors, institutions, etc.


After Abstract Submission

Entering Coauthor Information
After having "submitted" your abstract, a new window will open allowing you to enter coauthors and designate them as primary/submitting, speaker/presenter, etc. Note that when you enter coauthors, this information also goes into the SPMS, which will search to see whether a profile/account already exists for the coauthor. After the abstract is submitted, primary/submitting authors may log on to their accounts at any time and edit their abstracts/coauthor data, etc.

It is assumed that the submitting author would present a paper for oral presentation if selected. The names of submitting authors/persons who will make oral presentations will appear first in the list of coauthors in the conference program and abstracts brochure. If a person other than the submitting author would present the paper, this should be indicated on this page.

Making Changes to Your Abstract
Once the author information is complete, clicking "Return to Abstract List," will allow you to print, edit, or withdraw the abstract. You can log in to SPMS and make changes to your abstract and author information at any time, except for a two week period following the deadline, during which time the Programme Committee (PC) will be reviewing abstracts for acceptance and selection for oral presentations.


Use the following link to log on to the JACoW SPMS for the ERL2011 using your username and password;



submit an abstract